Referral - Building Help

IMPORTANT: Please see below a breakdown of the stages in which we offer our Project Management Services. Please ensure to read what each stage covers and advise which stages are applicable to your participant’s home modifications. This will assist us in tailoring your quote.

Initial Assessment

Meet with the OT onsite, provide building advice related to the modifications.
Email the OT with an overview of our onsite discussions, including direction on what is required to progress the modification – for example, advice on feasibility, what considerations need to be taken when developing the Scope of Works and what consultants will be required.

Tender Development

Source at least two builders to provide quotes.
If required, arrange the compilation of the documentation required to submit to local council or private certifier. This may include engaging a building designer, engineer, private certifier, asbestos inspection, etc.
Liaise with the external consultants throughout the design and approval process.
Meet with the tendering builders onsite to facilitate an inspection, if required. Allowance for one site inspection only; if both builders cannot attend site the same day, a virtual meeting with the second builder will be arranged.
Assess the builders' quotes to ensure all items recommended by the OT have been allowed for.
Provide a tender recommendation for the nominated builder.

Contract and Construction

Ensure the selected builder is fully licensed and insured.
When approval has been granted, the Project Manager will arrange a meeting with the Builder and the Participant to sign the contract.
Ensure the contract works (as agreed by Agency, OT and Participant) are not exceeded and the budget provided is clearly identified.
Ensure the works are as per the scope provided and meet the requirements of the OT.
Liaise with all parties during the modification works to ensure quality, timing and costs are managed.
Approve payment of builder progress claims upon completion of work stages.
Manage and control any variations to the contract, ensure the OT recommends approval and that the client approves any variations that may influence funding.
Attend site at contract signing, 50% completion, and 100% completion, and additional attendances where required.
If defects are identified at the final inspection, a defect list will be issued to the builder. A virtual/photo inspection is to be conducted once rectifications are completed.
Once the modifications are complete (including defect rectification) and the OT and participant have signed off on the works, the Project Manager will issue a close-out report, recommending final payment.

Referral Information

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from Building Help

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